Chief of Staff

Job Description

The main purpose of the Chief of Staff (COS) is to be a strategic partner to the Chief Executive Officer Procurement Leaders & President World 50 EMEA (CEO) in the day to day operations of the business. They enable the CEO to work most effectively with internal and external stakeholders and fulfil commitments to staff, clients, partners, leadership team and Board. Acting as a confidante and right hand to the CEO, assisting other EMEA ELT members when required as well as supporting the region's functions according to circumstances and needs.

The Chief of Staff must act as the eyes and ears of the CEO, constantly reading the temperature of the people in the business. Keeping the CEO in touch by attending key meetings, coordinating among different areas of the business, and generally helping to implement the visions of ELT within the rest of the company.

• Act as an adviser to the CEO and Executive Leadership Team; facilitating effective decision-making
• Ensure the CEO's time and attention is leveraged most effectively - manage calendar and cadence
• Keep CEO abreast of the current company climate (employee wellbeing, project statuses, new proposals etc.)
• Responsible for tasks not covered by an existing member of the ELT or function heads
• Key point person for all levels of staff for guidance and counsel - acting in the best interest for the company, Board and all levels of employees globally.

• Responsible for creating communications on behalf of the CEO and/or research in support of these. e.g. CEO update at Board meetings, large scale presentations for partners and staff, social media and various speaking engagements involving external audiences
• Manage internal communications across the region and in partnership with the Group level
• Develop Executive Leadership presentations by aggregating and synthesising information
• Responsible for the strategy of all internal global events

• Ensure that critical meetings are run according to governance; manage schedule, organise all agendas and materials to correct schedule, and hold participants accountable to actions
• Manage company master calendar, including recurring meetings, internal events, communications - ensure deadlines are set and met
• Oversee and manage highly prioritised projects on behalf of the CEO and executive team.
• Investigate tools /methods that facilitate effective operations across the business, supporting delivery of strategy and values.

• Manage and expand relationships with key strategic external contacts in relation to Nandini's influence
• Support the growth of EMEA and PL membership and partnership base
• Ensure inclusivity of all associates

• Unfailing confidentiality, sound judgement, and ability to earn trust from all stakeholders
• Exemplary written and verbal communication skills, capable of interacting confidently with senior management, peers, stakeholders.
• Strong team player, able to build and leverage relationships across the organisation.
• Ability to build and maintain effective working relationships with people at all levels of responsibility.
• Demonstrated success in managing deliverables within aggressive timeframes; ability to cope under time pressures and work proactively with limited supervision
• Creativity in problem solving

• Is this role permanent or a fixed term contract (FTC)?
  • The type of contract will be determined based on the applicant
• Is there a minimum level of experience required?
  • Yes, the Chief of Staff position is at Associate Director or above level
• When does the role start?
  • September 2024 (exact date TBC based on handover period)
• Do I need to inform my manager before applying?
  • Yes, you should speak to your manager before applying
• If I'm selected from outside the UK, what costs are covered?
  • The cost for the visa application and a one-time return flight are covered
• Who do I contact if I have additional questions?
  • If you're interested and have any questions, please get in contact with Kim Wadsworth or Alex Franklin