Job Description
Join the Massachusetts Rehabilitation Commission (MRC) in championing equality, empowerment, and independence for individuals with disabilities. We provide comprehensive services that enhance lives and foster economic self-sufficiency in our community.
We're currently hiring an enthusiastic Accountant II at our Office of Financial Management and Budget (OFMB) located at 600 Washington Street, Boston, MA 02111. Reporting to the Senior Budget & Financial Manager, you will oversee accounts payable in MMARS (Massachusetts Management Accounting Reporting System), ensuring seamless procurement in compliance with COMMBUYS policies. Responsibilities include reconciling invoices, processing payments, resolving discrepancies, developing procedures, training staff, and utilizing insightful reports for informed decision-making.
Want more jobs like this?
Get Accounting and Finance jobs in Boston, MA delivered to your inbox every week.
This is an incredible opportunity to contribute to our inclusive vision. If you're passionate about financial management, committed to compliance, and thrive in a dynamic environment, join us in shaping a brighter future for our community. Apply now and be part of our team!
Duties and Responsibilities (these duties are a general summary and not all-inclusive):
- Process payments on the State accounting system (MMARS) with high accuracy (within 5% of total fiscal year documents) and ensures prompt processing within 10 business days.
- Serve and provide technical assistance and/or training to Community Living Divisions and Vocational Rehabilitation on accounting procedures, standards for encumbrances, and payment requests, and assists with job-related duties.
- Review encumbrances, provides analytical perspective, and communicates potential funding issues impacting payments to vendors to the Senior Budget & Financial Manager and Program Manager(s) for resolution. Follows up as needed and ensures timely completion.
- Research and resolve customer (internal & external) issues related to billings, payments, and collections.
- Provide clear email responses explaining resolutions and open issues, with requested return dates. Communicate payment delay issues to the Senior Budget & Financial Manager.
- Maintain accurate financial records according to established procedures, ensuring integrity surrounding CDP, VCC procedures.
- Resolve accounting discrepancies related to CDP, VCC and interprets directives from the Senior Budget & Financial Manager to MRC staff and/or vendors.
- Develop and maintains procedures, job aides, and other resources throughout the fiscal year to streamline cross-training and support staff development in effectively utilizing the State accounting system (MMARS) and meeting departmental objectives.
- Provide comprehensive training to new and existing MRC staff, offering valuable assistance, advice, and guidance whenever required.
- Ensure compliance with COMMBUYS policies and procedures for procurement of goods and services within the Budget Unit.
- Handle records management responsibilities for accounts payable-related documents according to the Comptroller's Office procedures within the Budget Unit.
- Review instructions and comply with the requirements of the Office of the State Comptroller for annual opening and closing activities related to Accounts Payable.
- Prepare monthly/quarterly reports for the Senior Budget & Financial Manager on the status of CDPs, VCC tables, payables, etc.
- Perform all duties in accordance with the most current laws, regulations, departmental internal controls and procedures, and Generally Accepted Governmental Accounting Standards.
- Ability to perform other assigned duties and be flexible in handling changing requirements.
Required Qualifications:
- Demonstrate knowledge of accounting principles and practices, including relevant terminology.
- Proficiency in preparing clear and concise reports.
- Strong analytical skills to evaluate accounting data, draw meaningful conclusions, and provide appropriate recommendations.
- Ability to interpret financial reports, accounts, and ledgers accurately.
- Thorough understanding and application of laws, rules, regulations, policies, and procedures governing assigned unit activities.
- Proficiency in performing mathematical calculations and utilizing formulas to solve accounting problems.
- Effective adherence to oral and written instructions.
- Skill in gathering information through record examination and effective questioning.
- Meticulous attention to maintaining accurate records.
- Proficiency in preparing comprehensive general and financial reports.
- Excellent written communication skills, including the ability to express thoughts clearly and develop ideas logically.
- Discretion in handling confidential information.
- Diplomacy and tact in dealing with others.
- Ability to establish and maintain positive working relationships with colleagues.
- Capability to work independently with minimal supervision.
- Aptitude for collaborative teamwork in a professional setting.
Preferred Qualifications:
- Comprehensive understanding of the laws, rules, regulations, policies, procedures, specifications, standards, and guidelines that govern assigned unit activities.
- Familiarity with the various types and purposes of agency forms.
- Proficient knowledge of state budgetary procedures, including relevant terminology.
- Strong understanding of state accounting procedures, including relevant terminology.
- Knowledgeable about the laws, rules, and regulations that govern Federal Grant Administration.
- Sound understanding of the principles and practices of cost accounting.
- Awareness of the availability and application of electronic data processing in the field of accounting.
About the Massachusetts Rehabilitation Commission
MRC provides services that break down barriers and empower people with disabilities to live life on their own terms. Our programs focus on vocational rehabilitation, community living, and disability determination for federal benefit programs. We are change agents and community builders. And we put the people we serve at the heart of everything we do. We envision a Commonwealth that is open to all, where everyone can seize their true potential and contribute fully to our communities and the world. Together with stakeholders, partners, and allies, MRC collaborates, problem solves, and innovates to bring about a better Massachusetts for everyone-one that is truly equitable, accessible, and inclusive.
The Massachusetts Rehabilitation Commission (MRC) is a learning and participatory performance culture with an emphasis on high performance teams, individual performance/contribution/impact, and engaging in activities to promote and support a program/division/agency (e.g., committee membership, Roadmap workgroup membership, presenting at Town Halls). In addition, MRC is an agency committed to diversity, equity, inclusion, and racial equity, as well as innovation, transformation, and change, and creating a culture of agility, excellence, and belonging.
Learn more about our impactful work: https://www.mass.gov/orgs/massachusetts-rehabilitation-commission
Pre-Offer Process:
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori
Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.
If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form
For questions, please the contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 and select option #4.
Applicants should upload a cover letter and resume for the Accountant II requisition.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Minimum Entrance Requirements :
Applicants must have (A) two years of full-time or equivalent part-time, general accounting or budgeting experience, or (B) any equivalent combination of the required experience and the substitutions below.
Incumbents may be required to have a current and valid Massachusetts Motor Vehicle Driver's License at a class level specific to assignment.
Substitutions:
I. An Associate's degree with a major in accounting, finance or business may be substituted for one year of the the required experience.
II. A Bachelor's degree with a major in accounting, finance or business may be substituted for the required experience.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Explore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.